Who are we?

Conker (The Conker Partnership Ltd). We are an Executive search and Talent business for leaders in marketing. Providing search and talent services for clients looking to develop and recruit for their business.

We at The Conker Partnership take your personal data seriously. This policy:

• sets out the types of personal data that we collect about you
• explains how and why we collect and use your personal data
• explains how long we keep your personal data for
• explains when, why and with who we will share your personal data
• sets out the legal basis we have for using your personal data
• explains the effect of refusing to provide the personal data requested
• explains the different rights and choices you have when it comes to your personal data; and
• explains how we may contact you and how you can contact us

What personal data do we collect?

Our key business function is the search and placement of senior executive talent within the marketing sector. As part of this process we research and collect the information necessary to be able to find available opportunities and further information needed to assess your eligibility through the different stages of the search process. This information can include but is not restricted to CV’s, identification documents, educational records, work history, telephone numbers and addresses, employment and references.

From time to time, we may collect sensitive personal data from you and further process this data, but only where you have given your explicit consent. By providing this data you are accepting that it may be accessed by the Conker team. The access of this data by our clients, will only occur during any executive search process and with your full permission.

How and why we use your personal data?

We are an executive search company for senior management roles. We continually expand our network of talent and our focus is on building close, long-term relationships with our clients and candidates through delivering a collaborative approach. To do our job well we need to deeply understand our clients and our candidates.

We use your personal data to match your skills, experience and education with a potential employer. We will initially collect basic information on you such as contact details, job role and experience and then pass this on to the client in search of personnel. If you are chosen by the client and go through to the next stage, we will then be collecting more information from you at the interview (or equivalent) stage.

Where do we collect the personal data from?

We may collect personal data about you from the following sources:

• Directly from you. This is information you provide while searching for a new opportunity and/or during the different recruitment stages. This could be from your CV or answering questions over email exchanges or during face to face meetings.
• Through publicly available sources e.g. LinkedIn
• By reference or word of mouth. For example, you may be recommended by a friend, a former employer, a former colleague or even a present employer.

How long do we hold your personal data for?

We keep your information in accordance with our retention policy:

Candidate data: After 6 years, should our service no longer be relevant to you we delete your data. We always attempt to ensure data we hold is up to date and accurate. Where there is a statutory reason to keep data, it is held for 6 years and no longer.

If you have any questions or wish to review/amend/delete your personal data from our records, please contact us in writing at Conker, 10 Margaret St, London, W1W 8RL.

Client contact details: 6 years.

Who do we share your personal data with?

Your personal data is shared with the client who initiates the search for which you are considered, to ascertain if you are a good fit for the available position. We may also conduct checks on you to verify the information you have provided.

If Conker or substantially all of its assets are acquired by a third party, in which case personal data about its candidates will be one of the transferred assets.

What legal basis do we have for using your information?

For prospective candidates, referees and clients, our processing is necessary for our legitimate interests in that we need the information in order to be able to assess suitability for potential roles, to find potential candidates and to contact clients and referees.

If you are shortlisted as a candidate, then this may involve the processing of more detailed personal data including sensitive data such as health information that you or others provide about you. In that case we always ask for your consent before undertaking such processing.

For clients, we may also rely on our processing being necessary to perform a contract for you, for example in contacting you.

What happens if you do not provide us with the information we request or ask that we stop processing your information?

If you do not provide the personal data necessary or withdraw your consent for the processing of your personal data, we may not be able to match you with available job opportunities.

Do we make automated decisions concerning you?

No, we do not carry out automated profiling.

Do we use Cookies to collect personal data on you?

We do not use cookies for tracking purposes.

Do we transfer your data outside the EEA?

We do not currently operate outside of the EEA. However, to better match your employee profile with future opportunities we may transfer your personal data to clients and partners in countries outside the EEA. These countries privacy laws may be different from those in your home country. Where we transfer data to a country which has not been deemed to provide adequate data protection standards, we always have security measures and approved model clauses in place to protect your personal data.

What rights do you have in relation to the data we hold on you?

1. The right to be informed 
   You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we’re providing you with the information in this Policy.
2. The right of access 
   You have the right to obtain access to your information (if we’re processing it), and certain other information (similar to that provided in this Privacy Policy).
   This is so you’re aware and can check that we’re using your information in accordance with data protection law.
3. The right to rectification 
   You are entitled to have your information corrected if it’s inaccurate or incomplete.
4. The right to erasure
   This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.
5. The right to restrict processing
   You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.
6. The right to data portability
   You have rights to obtain and reuse your personal data for your own purposes across different services. For example, if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between our IT systems and theirs safely and securely, without affecting its usability.
7. The right to object to processing
   You have the right to object to certain types of processing, including processing for direct marketing (i.e. if you no longer want to be contacted with potential opportunities).
8. The right to lodge a complaint
   You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator.
9. The right to withdraw consent
   If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes.

We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:

• baseless or excessive/repeated requests, or
• further copies of the same information

Alternatively, we may be entitled to refuse to act on the request.

Please consider your request responsibly before submitting it. We’ll respond as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, we’ll come back to you and let you know.

How will we contact you?

We may contact you by phone, email or social media. If you prefer a particular contact means over another, please just let us know.

How can you contact us?

If you are unhappy with how we’ve handled your information, or have further questions on the processing of your personal data, contact us here:

Email:  liz.jones@conkerwithus.com or daren.rubins@conkerwithus.com